Terms of Reference – Vice- Captain
Select interclub teams, make match pairings and follow up with other clubs as necessary. Organize the meal for home interclub matches. Publish match results.
Organize the interclub matches for following golf year.
Work with the director of golf and competition secretary create the fixtures diary for next year.
Organize all knockouts and publish them on the website and update results throughout the year.
Assist the captain as needed.
Represent the committee at golf club events where the captain cannot be present.
Participate in the competition sub-committee composed of captain, vice-captain, competition secretary and director of golf.
Assist with obtaining sponsorship for member events.
Participate in committee meetings.
Note: The vice-captain is a 2 year commitment with the understanding that you will be captain the following year.
Terms of Reference – Competitions & Handicaps Secretary
Competitions
Responsible for the organisation and management of all SVGR Competitions including:
Publish notice of competitions and specify the conditions of entry.
Using Data Golf software for admissions and publish the Draws on the Members Website
Ensure that a Comps Brief and scorecards (when required) are available for all competitions.
Check and validate all scorecards prior to the submission of scores via Data Golf as per the User Guide and as soon as possible after completion of a competition round (before Midnight on the day of the competition)
Work out and publish the final placings in competitions.
Advise the Comps Committee of any incorrect cards and/or disputes by competitors and resolve before finalising the completion on Data Golf and sending the results to the server.
For Sponsored events, provide the Captain with a brief on prize-winners and scores prior to the presentation of the prizes.
Provide the Treasurer and IT Member with list of prize- for publication on the Members website.
Handicaps
Responsible for all Members Handicaps using the World Handicap System including:
Log onto Data-Golf every 24 hours, a critical function with the implementation of the World Handicap System (WHS) and complete the daily tasks as per the User Guide.
Import of new Members handicaps into the CGF WHS Database via datagolf
Assisting Members with any WHS Handicap Index queries through to resolution.
Daily monitoring of all members General Play scores submitted via MyCGF.
Updating Members on any changes/updates to the WHS
Liaise with the CGF Handicaps Chair to resolve any outstanding issues arising.
Updating CGF License renewal fees for all members
Memberships
Upon New Members joining, responsible for all aspects:
Registration on Data Golf
Applying for CGF licence
Updating Members email records
Issuing SVGR Members Welcome letter.
Providing general advice on joining the Members Website, Competition’s and World Handicap System.
Acting as the Point of Contact for any membership queries/issues to full resolution.
Terms of Reference – Treasurer
Open and maintain bank account for club funds.
Receive and safeguard member entry fees for all competitions and knockouts.
Receive and safeguard funds received for charity events.
Reimburse committee members for approved expenses.
Prepare winner sheets and issue vouchers in coordination with Competition Secretary and IT member
Prepare monthly financial statements to be published on website.
Prepare year-end financial statements for auditor and present at AGM.
Work with Competition Secretary to determine value of OOM prizes and issue vouchers as necessary.
Participate in Committee Meetings.
Terms of Reference – IT Member
Modify website pages as necessary including (but not limited to):
· Posting various documents from committee members and SV mgt to the website
· Posting / update OOM / Eclectic tables and links
· Adding new sponsors to website
· Assisting committee members with sending mass emails to members as necessary
· Posting winner's sheets
Participate in committee meetings
Recommended/Necessary Skills:
· Microsoft Excel (intermediate/advanced level).
· Microsoft Word (intermediate/advanced level).
· Familiarity with use of Notepad+ or similar editors or be willing to learn.
· Ability to create pdf documents from jpg, Word and Excel files.
· Familiarity with WordPress or be willing to learn.
· Interest and ability to make website changes using available tools.
· Familiarity with a SSH/FTP file transfer program or be willing to learn.
Terms of Reference – Member’s Representative
Responsible for receiving and processing inquiries, concerns, requests and complaints from members.
Work closely together with the captain and Director of Golf.
Support the Captain in organizing and coordinating events and social functions.
Primary contact person for new members.
Participate in Committee Meetings.
